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License Management tab (Concurrent Licenses)

Installing the license file

  1. Please contact EzeScan or your reseller to obtain a concurrent license file.

The operator must supply the full server name details ( e.g. SERVER1.ACME.COM) to order a concurrent license for EzeScan.
The license file can be named as per your requirements…

  • if using license pools it is best to give the license file a descriptive name…
    • for example by business unit Accounts.lic
    • if just using one license file call it Default.lic
  • it might also be handy to include the expiry date and seat count.
    • E.g. "Records_Expire_20191215_seats_06.lic".

The default folder path license files reside in is…
install drive\programdata\outback imaging\ezescan authority\LicensePools
The License Management tab is where the management of (client PC) Concurrent Licenses are handled.

  1. "Named" Licenses (workstation licensing) are not set up on the License Management tab; they are set up on the "Config Profiles" tab. Please refer to the Adding Named Licenses to the Authority Server section on page for details.


Concurrent User License Installation

  1. Please contact EzeScan or your reseller to obtain a concurrent license file.

Please refer to the Configuring the Authority Service section on page for details on configuring the License file on the server.

  1. If the License is not appearing on the License Management tab - click + Import License


Figure 12

  1. Browse for the license file
  2. Click the + Import button once it has been located


Figure 13

  1. The screen should now look like the sample shown in Figure 14

Concurrent User License already Saved to Server

  1. Click Refresh license files
  2. The license filename should appear


Figure 14

Add License Pools

  1. Click the + Add a license pool link
  2. Give the pool a name e.g. Default Pool
    1. If you are splitting the concurrent license over several departments then you may wish to be more specific with your naming.
      • Information Management
      • Human Resources
      • Finance
  3. Select the license file - browse to server
  4. Enter the number of users the license file is licensed for and click update
    1. In this example 3 seats are being allocated to Information Management and other departments (i.e. why it's called Default)
  5. Add notes as required
  6. Click + Add button to complete
  7. Add additional License pools as required
  8. It is important to understand that you can only allocate the number of licenses based on the number purcahsed.

Edit the Pool Details or Remove the Pool

  • Click on the
    icon to edit the pool details
  • Click on the
    icon to delete the Pool (confirmation will be requested)

Add Machines to a Pool

Adding machines to a pool allows the administrator to manage who is using EzeScan. For example…

  • in the default Pool set-up above there are 3 licenses allocated to the pool
    • This provides the possibility for 9 PC clients to concurrently use those 3 licenses
      • i.e. any 3 PCs of the nominated 9 can used EzeScan at once

To allocate the PC's to the pool…

  1. Add the Machine (PC) name
  2. Click the +Add button to add it to the pool as shown below…


Figure 15 - Adding machines to a pool

  1. Continue adding until the pool is full

Remove Machines from a Pool

  • Just select the machine to be removed by clicking on the X
  • Then click on 2nd X to confirm the removal


Figure 16 - Removing machines from a pool

Placing a Machine (PC) on hold

There may be the occasion when one of the PC's in the pool has been locked (person at lunch or in a meeting) and the license is unnecessarily being used up.
To place the machine on hold click on the

icon and it will be moved to the Machines on hold window.
Unlocking it is a matter of clicking on it in the Machines on hold window to release it.

Figure 17 - Placing a machine on hold to free up the pool

  1. Each PC running as a concurrent license MUST have the Override.ini file configured to point to the EzeScan Authority Server. For further details please refer to the Setting up the "Override.ini" in a new configuration section on page .


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