EzeScan WebApps
EzeScan WebApps
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Send scans from PaperCut MF devices to EWA

Use these steps to configure buttons on MFD's (using PaperCut MF) to send scans to EzeScan WebApps.


papercut-mf-ewa.png

Prerequisites

This guide assumes you have completed the following steps:

  • Have installed and licensed PaperCut MF.

  • Have configured at least one Multi Function Device (MFD) to use PaperCut MF.

  • Have installed and licensed EzeScan WebApps.

  • Have created and configured at least one RIA page in EzeScan WebApps.

Step-by-step guide

Enable the SMTP Server in EzeScan WebApps

  1. Log into EzeScan WebApps and navigate to the admin panel.

    image2020-4-8_0-7-28.png

  2. Select the SMTP Server option from the menu on the left.

    image2020-4-8_0-7-0.png

  3. Set the following options and click Save

    Option

    Value

    Enable SMTP Server

    Enabled

    Port

    25

    Require Authentication

    Enabled

    Username

    smtprelay

    Password

    (enter a password and be sure to remember it)

    image2020-4-8_0-11-10.png

    We set up authentication so that our EzeScan WebApps SMTP server can't be used as an open relay.


Create rule for indexing page in EzeScan WebApps SMTP Server

Rules in the EzeScan WebApps SMTP server can be configured to either send the scanned document to an indexing queue or forward/delete it. Read more

  1. Select the Rules tab in the SMTP Server configuration options within the admin panel.

    image2020-4-8_1-22-27.png

  2. Click the Add Rule button.

    image2020-4-8_1-23-15.png

  3. Enter the following options into the Summary section.

    For the purpose of this example we will be using an indexing page that has been set up to index files relating to a SharePoint Project.


    Option

    Value

    Name

    SharePoint Project

    Description

    Move emails to SharePoint Project

    Conditional Operator

    And

    image2020-4-8_1-35-16.png

  4. Click the Add Rule Condition button.

    image2020-4-8_1-37-11.png

  5. Enter the following options into the condition.

    Option

    Value

    Property

    To Address

    Constraint

    Matches

    Condition Value

    spproject@demo.com

    image2020-4-8_1-39-39.png

  6. In the Action drop down select the Remote Indexing option.

    image2020-4-8_1-41-25.png

  7. Enter the following options into the action.

    Option

    Value

    Page

    SharePoint Project

    QueueType

    Personal

    Queue


    Queue by Name

    {{message["address.from"]}}

    image2020-4-8_1-44-59.png

  8. Click Save to save the newly configured rule.

    image2020-4-8_1-50-36.png

In summary this rule takes any attachments that are sent to spproject@demo.com and then puts them into the sending users personal queue (which is found via the from address on the email) on the the SharePoint Project indexing page.

Create rule for forwarding unmatched emails in EzeScan WebApps SMTP Server

Rules in the EzeScan WebApps SMTP server can be configured to either send the scanned document to an indexing queue or forward/delete it. Read more

  1. Select the Rules tab in the SMTP Server configuration options within the admin panel.

    image2020-4-8_1-22-27.png

  2. Click the Add Rule button.

    image2020-4-8_1-23-15.png

  3. Enter the following options into the Summary section.

    Option

    Value

    Name

    Forward unmatched

    Description

    Forwards any unmatched email items onto the organisations actual SMTP server for delivery as normal.

    Conditional Operator

    And

    image2020-4-8_11-9-17.png

  4. Don't create any rules as we want this rule to catch all messages.

    image2020-4-8_11-10-6.png

  5. In the Action drop down select the Relay option.

    image2020-4-8_11-12-47.png

  6. Enter the following options into the action.

    Option

    Value

    Host

    (IP or hostname of your organisations SMTP server)

    Port

    (Port your SMTP server uses, usually 25, 465 or 587)

    Require SSL/TLS

    (Enable if your SMTP server requires it)

    Require Authentication

    (Enable if your SMTP server requires it)

    Username - Username for user with relay permissions.

    Password - Password for user with relay permissions.

    image2020-4-8_11-17-58.png

  7. Click Save to save the newly configured rule.

    image2020-4-8_11-18-43.png

Configure a Scan Action in PaperCut MF

  1. Open PaperCut MF Admin then Select Devices on the left menu and then the Scan Actions tab.

    image2020-4-8_10-0-13.png

  2. Create a new Action by clicking the Create new button.

    image2020-4-8_10-1-13.png

  3. Enter the following options into the Destination section.

    Option

    Value

    Type

    Email

    Label

    SharePoint Project

    To

    Custom email address

    spproject@demo.com

    From

    User's email address

    Subject

    Scan SharePoint Project

    Untick User can edit

    image2020-4-8_10-11-59.png

    We set the From address to the logged in users email address so that in our EWA SMTP Rule we can work out which queue we should put the scanned document in.


  4. Untick the User can edit checkbox in the Document section.

    image2020-4-8_10-17-28.png


  5. Enter the following options into the Input settings section.

    Option

    Value

    Orientation

    Portrait

    Duplex mode

    2-sided

    image2020-4-8_10-21-21.png

    We set the Duplex mode to 2-sided because we can remove any blank pages once the document arrives in EzeScan WebApps during cleanup.


  6. Enter the following options into the Output settings section.

    Option

    Value

    File type

    PDF

    Default

    PDF

    DPI

    300

    Untick User can edit

    Color mode

    Color

    Untick User can edit

    image2020-4-8_10-25-15.png

  7. Click the Save & configure access button

    image2020-4-8_10-26-53.png

  8. In the groups drop down select the [All Users] option and click the Add button.

    image2020-4-8_10-31-1.png

  9. Confirm you can now see the [All Users] option in the Access List.

    image2020-4-8_10-32-26.png

  10. If you now log into a device that is running the PaperCut MF application you should see your new button!

    image2020-4-8_10-34-3.png

Configure PaperCut MF to use the EzeScan WebApps SMTP server

  1. Open PaperCut MF admin then select Options on the left menu and then the Notifications tab.

    image2020-4-8_10-37-6.png

  2. Enter the following options into the Output settings section.

    Option

    Value

    SMTP Server

    Custom

    Host

    (IP address or hostname of your EWA server)

    Port

    25

    Encryption

    None

    Username

    smtprelay

    Password

    (Password you set in the first part of this guide on the EWA SMTP server)

    image2020-4-8_10-41-34.png

  3. Scroll down and click the Apply button to save the settings.

    image2020-4-8_10-45-35.png


Testing scanned documents successfully end up in EzeScan WebApps

  1. Log into the MFD.

    image2020-4-20_16-25-8.png

  2. Select the Scan button in PaperCut.

    image2020-4-20_16-30-57.png

  3. Tap the SharePoint Project button.

    image2020-4-20_16-31-29.png

  4. Click the Start scanning button in the bottom right.

    image2020-4-20_16-32-35.png

  5. Wait for the scan to complete.

    image2020-4-20_16-33-1.png

  6. Log into EWA Admin Panel.

  7. Navigate to the SMTP Server > Mail Queue and check if there is any items listed.If you see any items then they are waiting to be processed or the rules don't match.

  8. Navigate to the SMTP Server > Log and check if you can see your test item listed.

  9. Navigate back to the EWA home page.

  10. Click on the Sharepoint Project indexing page and confirm your item is in the correct queue.